PROJECT MANAGEMENT CASE STUDY

The “incorporation project” comprised bringing together the separate public sector entities of Harbours and Airport and integrating them into a new organisation, set-up as a company with a Board rather than as a function of government. The new entity which started business on 1 October 2015 is called Ports of Jersey Limited.

Ports of Jersey is a big business. It has a turn-over of £43m and over 2.2 million passengers and 470,0000 tonnes of freight and fuel pass though the harbours and airport. The Ports are the Islands’ gateway to the rest of the world. They have 250 staff, and a capital investment programme demanding c£314m by 2038.

INDICATION OF COMPLEXEITY (BY CHIEF OFFICER, ECONOMIC DEVELOPMENT)

[The] Incorporation project as a whole is a massive project management exercise which has been undertaken as a single project management exercise with work streams underneath.

Those 9 work streams are working alongside each other, but it is being worked under a signal project management structure and the incorporation project board meets once a month at least to review how all of that progress is doing and how it is all knitting together because there are dependencies that flow through those projects. So this has been managed as close to a big project, project management discipline as I have ever seen here. It has been … this is what I would call a proper job in terms of project management. I think it will set a standard for the management to do some of the more complex projects right across Government. There are people at the top of it that are doing it who have pure project management expertise. It does not matter for them whether they are project managing building an incinerator, the new hospital or whatever, it is discipline that we have brought to bear on this project, because it is so complicated.

Chief Officer, Economic Development to Scrutiny Panel Sept 2013
Source: http://www.scrutiny.gov.je/SiteCollectionDocuments/Transcript%20-%20%20Quarterly%20Hearing%20-%20Minister%20for%20Economic%20Development%20-%209%20September%202013.pdf



KEY METRICS

Budget £1.782m
Actual £1.6m

Duration 35month (Jan12–Nov14)
Actual 34months (Jan13-Oct15)

Scope
• Policy, Law Regulation
• Business Case and Financial Modelling
• Property and Asset Transfers
• Staff, Pensions and HR matters
• Finance and Systems
• Communications


SCHEDULE

• P70/2012 In Principle – 9 October 2012
• Project Manager Appointed – 1 Jan 2013
• Consultation 29 May to 18 Aug 2014
• P5/2015 Law Lodged – 15 Jan 2015
• Debate on Law – 2 June 2015
• Royal Assent – 15 July 2015
• Lodge Regs – 24 July 2015
• Debate Date – 8 September 2015
• Incorporation Date – 1 October 2015

ADDITIONAL INFORMATION

The Public Consultation (29 May 2014 to 18 August 2014) was significant in scope, detail and participation.

The documents can be found here
http://www.gov.je/Government/Consultations/Pages/PortsIncorporation.aspx
The scrutiny review of is available here
http://www.scrutiny.gov.je/Pages/Review.aspx?reviewid=218

OUTCOME – EMAIL FROM CEO TO POLITICAL OVERSIGHT GROUP

From: Doug Bannister
Sent: 13 November 2015 08:15
To: Alan Maclean <A.Maclean@gov.je>; Ian Gorst <I.Gorst@gov.je>; John Refault <J.Refault@gov.je>; Philip Ozouf <p.ozouf@gov.je>; Lyndon Farnham L.Farnham@gov.je [names of non-politicians removed for Data Protection Reasons]Subject: FW: Incorporation Update

Dear POG,

Tim Rogers completed the Incorporation Programme post implementation review, and attached is the final report closing down the project. The report demonstrates the project complexity, delivered and under budget, and huge success in achieving Incorporation of the Ports, something that many felt was unachievable when we started this journey.

Once again, many thanks for your support to enable this success to happen.

Best regards, Doug

OUTCOME – EMAIL FROM CEO TO PROJECT TEAM

From: Doug Bannister
Sent: 13 November 2015 08:07
To: Tim Rogers Tim.Rogers@ports.je [names removed for Data Protection Reasons]
Subject: RE: Incorporation Update

Tim and team,

A sincere well done. Four years ago few people thought that Incorporation of the Ports was achievable. Determination, diligence, resilience and tenacity prevailed and through all of your efforts we achieved the ‘unachievable’.

There were many bumps on the journey – but you have succeeded in delivering the most complex project undertaken in recent years – and under budget.

Best regards, Doug